Roles and permissions

Roles in LernCampus24

LernCampus24 uses a role-based permission system. Each user has exactly one role that determines their access rights.

Available roles

Member (employee)

The default role for learners:

Permission	Member
View assigned courses	✅
Learn courses	✅
Complete quizzes	✅
View own progress	✅
Download certificates	✅
Edit own profile	✅
Create courses	❌
View other users	❌
Manage groups	❌
Change settings	❌

Admin (administrator)

Full management rights:

Permission	Admin
Everything in Member	✅
View admin dashboard	✅
Create and edit courses	✅
Publish courses	✅
Create and manage groups	✅
Invite users	✅
Manage users	✅
View analytics and reports	✅
Change settings	✅
Customize company branding	✅

Platform Admin

For platform-wide management (rarely needed):

• Access to all companies
• Global settings
• Relevant only for platform operators

Change a user’s role

How to change the role

1. Go to Admin > Users
2. Find the user in the list
3. Click “Edit” or ”…” > “Edit”
4. Change the role
5. Click “Save”

Effects of the change

Member → Admin:

• User receives admin access immediately
• Can access all admin functions

Admin → Member:

• Admin access is removed immediately
• User sees only the learning area

Permissions in detail

Course management

Action	Member	Admin
View assigned courses	✅	✅
Learn courses	✅	✅
Create courses	❌	✅
Edit courses	❌	✅
Delete courses	❌	✅
Assign courses	❌	✅

User management

Action	Member	Admin
View own profile	✅	✅
Edit own profile	✅	✅
View other users	❌	✅
Invite users	❌	✅
Edit users	❌	✅
Change roles	❌	✅

Groups

Action	Member	Admin
View own groups	✅	✅
Manage groups	❌	✅
Create groups	❌	✅
Manage members	❌	✅

Analytics and reports

Action	Member	Admin
View own progress	✅	✅
Company statistics	❌	✅
Export reports	❌	✅
View user activity	❌	✅

Best practices

Who should be an admin?

Assign admin rights to:

• HR managers: For onboarding and training
• Department heads: For department-specific courses
• L&D managers: For learning development
• IT administrators: For technical settings

Security notes

• Least privilege: Grant only necessary permissions
• Regular review: Review admin roles regularly
• Documentation: Record who is an admin and why

Avoid common mistakes

Mistake	Problem	Solution
Too many admins	Confusing, security risk	Limit to a few people
Too few admins	Bottlenecks in administration	Assign a deputy
Admin role for course access	Unnecessary permissions	Use group membership