Invite users

Invite new users

As an administrator, you can invite employees to your LernCampus24 instance.

Invite individual users

Send an invitation

1. Go to Admin > Users
2. Click “Invite user” or ”+”
3. Enter the email address
4. Optional: enter the name
5. Select the role (Member or Admin)
6. Select one or more groups
7. Click “Send invitation”

Invitation email

The invited user receives an email with:

• Welcome message
• Registration link
• Instructions for the first steps

Registration process

The invited user:

1. Clicks the link in the email
2. Sets their password
3. Can start learning immediately

User roles

Available roles

Role	Permissions
Member	Learn courses, view own progress
Admin	Everything in Member + manage courses, manage users, settings

Assign a role

During invitation:

1. Under “Role”, select the desired option
2. The default is “Member”
3. For administrators, select “Admin”

Assign groups

During invitation

Assign the user directly to one or more groups:

1. In the invitation form under “Groups”
2. Select the appropriate groups
3. The user immediately receives access to the courses for these groups

No group?

If you do not select a group:

• The user can log in
• But has no access to courses
• Groups can be assigned later

Check invitation status

Manage invitations

In the user overview, you can see the status:

Status	Meaning
Pending	Invitation was sent but has not been accepted yet
Active	User has registered

Resend invitation

If the invitation did not arrive:

1. Find the user in the list
2. Click ”…” > “Resend invitation”
3. A new email is sent

Withdraw invitation

If the invitation was sent by mistake:

1. Find the pending invitation
2. Click ”…” > “Withdraw invitation”
3. The invitation link becomes invalid

Tips for invitations

Ensure email delivery

• Ask users to check the spam folder
• Inform users in advance about the invitation
• Check that the email address is correct

Prepare groups

• Create groups in advance
• Assign courses to the groups
• New users immediately have access to relevant courses

Plan onboarding

1. Send invitation
2. Have a welcome course in the group
3. The user can start immediately

Invite multiple users

For inviting many users at the same time, we recommend the CSV import.

Learn more: Import users via CSV