Manage groups

Groups in LernCampus24

Groups are the central element for course assignment. Courses are assigned to groups, not to individual users. Users get access to courses through their group membership.

Why use groups?

Benefit	Description
Efficiency	A course is assigned once, and all group members receive access
Organization	Structure by departments, teams, or topics
Flexibility	Users can belong to multiple groups
Overview	Clear assignment of courses to groups of people

Groups overview

Open groups

1. Go to Admin > Groups
2. You see all existing groups
3. Each group shows: name, member count, assigned courses

Create a new group

Add a group

1. Click “New group” or ”+”
2. Enter a group name
3. Optional: add a description
4. Click “Create”

Choose group names

Examples of useful group names:

• By department: “Sales”, “Marketing”, “IT”
• By location: “Berlin”, “Munich”, “Hamburg”
• By role: “Managers”, “New employees”
• By topic: “Workplace safety”, “Data protection”

Manage members

Add members

1. Open the group
2. Click “Add members”
3. Search for users (name or email)
4. Select the desired users
5. Click “Add”

Remove members

1. Open the group
2. Find the member in the list
3. Click “Remove” or the X icon
4. Confirm

Note: The user loses access to all courses that are assigned only through this group.

Edit a group

Change name and description

1. Open the group
2. Click “Edit” or the pencil icon
3. Change the name or description
4. Click “Save”

Delete a group

1. Open the group
2. Click ”…” > “Delete”
3. Confirm the action

Warning: All members lose access to the assigned courses.

Assign courses to groups

Courses are distributed to users through groups:

1. Open the group
2. Go to the “Courses” tab
3. Click “Assign course”
4. Select the course
5. All members receive access immediately

Read more: Assign courses to groups

Group statistics

For each group, you see:

• Member count: How many users are in the group
• Assigned courses: Which courses are assigned to the group
• Average progress: How far the members are
• Completion rate: How many courses have been completed

Best practices

Plan the group structure

• Not too many groups: Keep things manageable
• Not too few: Allow targeted course assignment
• Logical naming: Clear, understandable names

Typical group structures

By department:

├── Sales
├── Marketing
├── IT
├── HR
└── Management

By onboarding status:

├── New employees
├── Probation period
└── All employees

Hybrid:

├── All employees (mandatory training)
├── Managers
├── Sales
└── IT team